Event Logistics

Event Logistics#

For questions related to event logistics please reach out to Maddie Farris at csde-prgm-coord@uw.edu.

Pre-Event Logistics#

Project Team Members:

  • Begin to think about the following questions:

    • Why? (eg. What is the problem and how will this research address it?)

    • How? (eg. What research questions will you ask?)

    • Who, When and How Much? (Who’s on the team? What’s your timeline? Your budget?)

  • Identify one member of your team to bring a laptop to capture your good work on April 24th (You will work large, away from the screen, for a while - but want to make sure you capture your progress for feedback and next steps.)

Research Partners

  • Begin to think about the following questions:

    • If you haven’t already, reach out to your project team to tell them a bit about yourself, learn about them, and gather anything they’d like to share with you about their project. (A Zoom call would be great - but not essential).

    • Consider any research-related resources that may be especially relevant or inspiring for this team. You can send them in advance or bring them on April 24.

    • Feel free to bring a laptop or ipad to take notes on April 24th but it’s not essential.

Location#

  • Friday, May 22nd, 2026

    • Husky Union Building (HUB), Room 332, University of Washington Seattle Campus

    • Address: 4001 E Stevens Way NE, Seattle, WA 98195

    • Parking: Various parking across campus, closest parking to the venue would be the Central Plaza Parking Garage

_images/uw-parking-venue-map.jpeg

  • Friday, April 24th, 2026

    • The Olympia Ballroom, Olympia, Washington

    • Address: 116 Leigon Way SE, Olympia, WA 98501

    • Parking: Street parking available in area surrounding the venue

_images/olympia-ballroom-google-maps.jpeg

WiFi#

  • University of Washington WiFi

    • WiFi: University of Washington

    • UW NetID: event0958

    • Password: 26mo:84gj:76gs

  • Olympia Ballroom WiFi

    • WiFi: ELSITIORESTAURANTE 2.4

    • Password: canal0144amount

Travel#

  • UW CSDE will provide reimbursement for any mileage driven or public transportation that you had to take in order to get to the event venues. For UW academics, we can only reimburse mileage/public transportation for your trip to Olympia, not for the UW Seattle event. We will also reimburse any parking costs that you incur from these events. Again, for UW academics we can’t reimburse parking at the UW Seattle event.

  • For mileage reimbursement please provide:

    • Google map routing from your starting location to your end location.

  • For public transportation:

    • Please provide full itemized receipt.

  • For parking:

    • Please provide full itemized receipt.

Please send these receipts to Maddie at csde-prgm-coord@uw.edu. If you have accessibility/mobility needs, please reach out to Maddie.

Meals#

  • Breakfast and Lunch will be provided for both events on April 24th and May 22nd. Meal per diem will not be applicable. If you have any quesions about meals or dietary restrictions, please email Maddie at csde-prgm-coord@uw.edu.

  • For catered meals, we will accommodate dietary restrictions that are provided to us in advance of the events.

  • If a meal is provided but you choose to not eat what is provided, you will not be able to receive meal per diem for that meal.

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