Event Logistics

Event Logistics#

For questions related to event logistics please reach out to Maddie Farris at csde-prgm-coord@uw.edu.

Location#

  • Friday, April 24th, 2026

    • The Olympia Ballroom, Olympia, Washington

    • Address: 116 Leigon Way SE, Olympia, WA 98501

    • Parking: Street parking available in area surrounding the venue

_images/olympia-ballroom-google-maps.jpeg

  • Friday, May 22nd, 2026

    • Husky Union Building (HUB), Room 332, University of Washington Seattle Campus

    • Address: 4001 E Stevens Way NE, Seattle, WA 98195

    • Parking: Various parking across campus, closest parking to the venue would be the Central Plaza Parking Garage

_images/uw-parking-venue-map.jpeg

WiFi#

  • Olympia Ballroom WiFi

    • TBA

  • University of Washington WiFi

    • WiFi: University of Washington

    • UW NetID: TBA

    • Password: TBA

Travel#

  • UW CSDE will provide reimbursement for any mileage driven or public transportation that you had to take in order to get to the event venues. For UW academics, we can only reimburse mileage/public transportation for your trip to Olympia, not for the UW Seattle event. We will also reimburse any parking costs that you incur from these events. Again, for UW academics we can’t reimburse parking at the UW Seattle event.

  • For mileage reimbursement please provide:

    • Google map routing from your starting location to your end location.

  • For public transportation:

    • Please provide full itemized receipt.

  • For parking:

    • Please provide full itemized receipt.

Please send these receipts to Maddie at csde-prgm-coord@uw.edu. If you have accessibility/mobility needs, please reach out to Maddie.

Meals#

  • Breakfast and Lunch will be provided for both events on April 24th and May 22nd. Meal per diem will not be applicable. If you have any quesions about meals or dietary restrictions, please email Maddie at csde-prgm-coord@uw.edu.

  • For catered meals, we will accommodate dietary restrictions that are provided to us in advance of the events.

  • If a meal is provided but you choose to not eat what is provided, you will not be able to receive meal per diem for that meal.

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